Annual General Meeting 25th June 2026
2026-06-25 10:00 - 11:00 UTC
The Annual General Meeting will take place online on the 25th June 2026 at 12.00 UTC+0. The meeting is open to all, but only MyData Global members are entitled to vote throughout the voting period which is held on line through voting codes.

The Board will present the the complete 2025 financial documentation and an updated picture for 2026 as we implement the renewal plan through Member volunteers.

The voting to approve the Annual Report and Accounts will start at 13:00 UTC+0 on 25th June 2026. Voting takes place online. The voting is open for 72 hours until 12:00 UTC+0 on Sunday, 28th June 2026.

The Annual General Meeting will resume at 12:00 UTC+0 on 29th June 2026 to announce the voting results. If you have any questions, please contact paula.bellow@mydata.org

Time: June 2026, at 12.00 UTC+0.

See your local time here

Add to your calendar

Online meeting: The general meetings are held ‘online first’.

Agenda and materials: The detailed agenda and supporting materials will be distributed 7 days in advance of the meeting and can be viewed online in a Members only shared folder.

No registration: No prior registration is needed. The link and password to join the meeting will be added to Calendar invite sent to all members before the meeting.

Bylaws and voting and elections regulations: The meeting is organised according to the association’s bylaws and voting regulations.

Voting codes: All members in good standing 30 days before the meeting will receive their unique voting code via email before the meeting.Voting form opens after the Annual General Meeting ends (approx. 12:00 UTC+0, 25th June, 2026), if you have any questions, please contact paula.bello@mydata.org

Policy of meeting assistants (bots): A member who wants to use bots for note-taking must inform MyData Global before the meeting. See here for more detailed instructions.

Agenda

1. Meeting place and time

1. Opening the general meeting

2. Calling the meeting to order

2.1 Chair

2.2 Secretary, Tellers and Examiners of the minutes and other roles

2.3 Notice and attendees present in the meeting

3. Approving the agenda for the meeting

4. Bylaws amendments

4.1. Amendment to Section 10.5 Voting in General Meetings

4.3. Finnish translation of the bylaws

5. Mandatory tasks of the annual general meeting

5.1. Appointment of auditors

5.2. Presentation and approval of financial reports and relief of responsibility

5.3. Compensation for Board members and auditors

5.4. Presentation of the 2025 annual operations performance report

5. 5. Presentation of 2026 work plan and budget

5. 6. Membership fees

5. 7. New Board Member

6. Sustaining MyData Global

7. Closing the meeting

Sunday 28th June UTC 12:00 UTC voting closes and votes counted

Monday 29th June 12:00 UTC Meeting Reopens

Results of vote announced

Open discussion

Meeting Closes

Practicalities

Online participation: The password to join the Zoom call and voting codes will be added to the Calendar invite set to all Members before the meeting.

General best practices:

Please keep your microphone muted by default to avoid potential sound issues.

The meeting is moderated by the Chair.

If you’d like to make a comment or proposal, please indicate this by raising your hand in Zoom

NB. If you are dialled into the meeting using a phone number, you will not be able to raise your hand or participate in indicative voting.

More discussions on the agenda take place in our Slack (join here), at the #general-meeting channel.
