Register description for GDPR days submission form

Personal Data Act (523/99), register description in accordance with section 10

Name of register

MyData’s GDPR days submissions form register.

Register keeper

Open Knowledge Finland ry

Lapinlahdenkatu 16

00180 Helsinki

Person handling register matters

Sille Sepp, sille@mydata.org

Purpose of handling personal data

The main purpose of this personal data register is to act as an GDPR days submissions form register for the MyData network. The register contains organisational and personal data about the various organisations and communities organising events around GDPR in the end of May 2018. The data contained in the register may be handled for the purposes following:

– Information distribution, communications, marketing, sales promotion and impact- and marketing-based research regarding the several GDPR related events happening around the globe on and around 25th May 2018

– Planning and development of the related MyData 2018 conference pre-events organised about GDPR and data portability

– GDPR days submissions form will be privately available to the conference core team in Google Sheets document

 

Register data content

The GDPR days submissions database contains the following data:

– Name, description, time and location of the planned event

– Contact email addresses, and website address

 

Normal data sources

Register data accumulate from:

Submitters themselves, principally via the form https://mydata.org/gdpr-days/

Normal relinquishment of data and transfer of data outside the EU and ETA

Personal data shall not be relinquished to third parties except as within the permitted or obligated limits of the valid legislation. Personal data may be transferred outside the European Union or the European Economic Area, namely to Trello service and Google spreadsheet -service. Personal data may, however, be relinquished to others with the customer’s own approval.

Register protection

The register is in IT format. Right of use to the register is held only by those in the service of the registrar and other designated persons who require the data in their tasks. They have the user IDs and passwords at their disposal. The information is protected by means of appropriate and up-to-date information technology-based solutions and data security.

Right to inspection and prohibition

According to the Personal Data Act, the customer has the right to inspection and error correction as well as the right to refuse both the delivery of electronic messages concerning offers and benefits and the use of personal data for direct marketing. If registrants wish to apply the right to prohibit or obtain more information with regard to the handling of their personal data, they may contact the person mentioned above who handles register matters. In the event that the customer wishes to apply his/her right to inspection, s/he must, in accordance with section 28 of the Personal Data Act, present his/her request for inspection in a personally signed or otherwise similarly certified document, or visit the registrant personally.