Register description for General Meeting sign up form

Personal Data Act (523/99), register description in accordance with section 10

Name of register

MyData Global General Meeting Sign up form register.

Register keeper

MyData Global ry

Lapinlahdenkatu 16

00180 Helsinki

Person handling register matters

Sille Sepp, sille@mydata.org

Purpose of handling personal data

The main purpose of this personal data register is to act as a MyData Global General Meeting Sign up form register. The register contains personal data about the individuals signing up for the General Meeting event on Nov 14-15th, 2018. The data contained in the register may be handled for the purposes following:

– Information distribution, communications and general follow up of the data requests made in the event
– General Meeting Sign up form will be privately available only to the MyData Global interim board, core team, and if needed, assistants of the core team, in Google Sheets document

 

Register data content

The register database contains the following data:

– Full name, email, affiliation of the individual, and location of attending the meeting

Register data storage

The data is stored until the end of December 2018

Normal data sources

Register data accumulate from:

Submitters themselves, principally via the form: https://mydata.org/general-meeting-registration/

Normal relinquishment of data and transfer of data outside the EU and ETA

Personal data shall not be relinquished to third parties except as within the permitted or obligated limits of the valid legislation. Personal data may be transferred outside the European Union or the European Economic Area, namely to Google spreadsheet -service. Personal data may, however, be relinquished to others with the customer’s own approval.

Register protection

The register is in IT format. Right of use to the register is held only by those in the service of the registrar and core organising team of the event. They have the user IDs and passwords at their disposal. The information is protected by means of appropriate and up-to-date information technology-based solutions and data security.

Right to inspection and prohibition

According to the Personal Data Act, the customer has the right to inspection and error correction as well as the right to refuse both the delivery of electronic messages concerning offers and benefits and the use of personal data for direct marketing. If registrants wish to apply the right to prohibit or obtain more information with regard to the handling of their personal data, they may contact the person mentioned above who handles register matters. In the event that the customer wishes to apply his/her right to inspection, s/he must, in accordance with section 28 of the Personal Data Act, present his/her request for inspection in a personally signed or otherwise similarly certified document, or visit the registrant personally.