Personal Data Act (523/99), register description in accordance with section 10
Name of register
Register description for Invoice request form.
MyData Global ry
Person handling register matters
Sille Sepp, firstname.lastname@example.org
Purpose of handling personal data
The main purpose of this personal data register is to act as an invoice request form register for MyData Global membership fees. The register contains only necessary personal and organisational data about the accepted individuals and organisations. The data contained in the register may be handled for the purposes following:
- General membership management purposes, such as issuing an invoice.
- Information distribution and communications
- Invoice requests form register will be privately available only to the MyData Global board, core team, and if needed, assistants of the core team, in WordPress systems and Google Sheets document
Register data content
The register database may contain the following data:
- Full names and affiliations
- Contact information, such as email, phone nr, address
- Financial information, such as VAT numbers, Electronic invoice number and reference numbers
Normal data sources
Register data accumulate from:
Submitters themselves, principally via https://mydata.org/request-an-invoice/
Normal relinquishment of data and transfer of data outside the EU and ETA
Personal data shall not be relinquished to third parties except as within the permitted or obligated limits of the valid legislation. Personal data may be transferred outside the European Union or the European Economic Area, namely to Google spreadsheet -service. Personal data may, however, be relinquished to others with the customer’s own approval.
The register is in IT format. Right of use to the register is held only by those in the service of the registrar and core organising team of the event. They have the user IDs and passwords at their disposal. The information is protected by means of appropriate and up-to-date information technology-based solutions and data security.
Right to inspection and prohibition
According to the Personal Data Act, the customer has the right to inspection and error correction as well as the right to refuse both the delivery of electronic messages concerning offers and benefits and the use of personal data for direct marketing. If registrants wish to apply the right to prohibit or obtain more information with regard to the handling of their personal data, they may contact the person mentioned above who handles register matters. In the event that the customer wishes to apply his/her right to inspection, s/he must, in accordance with section 28 of the Personal Data Act, present his/her request for inspection in a personally signed or otherwise similarly certified document, or visit the registrant personally.