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MyData Global Annual General Meeting 2025

9 May at 2:00 pm – 4:00 pm CEST

The Annual General Meeting 2025 will take place online on 09 May 2025 at 12.00 UTC+0. The general meeting is open to all, but only MyData Global members are entitled to vote during the meeting.

Time: 09 May 2025, at 12.00 UTC+0.

Online meeting: The general meetings are held ‘online first’ in Zoom.

No registration: No prior registration is needed. The link and password to join the Zoom call will be sent to all members before the meeting.

Voting codes: All members in good standing as of 9 April 2025 will receive their voting code via email before the meeting.

The meeting is organised according to the association’s bylaws. Voting codes will be sent no later than 24 hours before the general meeting to those members who are in good standing 30 days before the general meeting.

The meeting agenda consists of the points mandated by bylaws Section 10.4 “Agenda for General Meetings”, possible proposed amendments to bylaws and other issues that members want to raise to be discussed.

Policy of meeting assistants (bots): A member who wants to use bots for note-taking must inform MyData Global before the meeting. See here for more detailed instructions.

The detailed agenda and all materials can be found here.

Agenda

1. Opening the general meeting
2. Calling the meeting to order
     2.1. Chair
     2.2. Secretary, Tellers and Examiners of the minutes and other roles
     2.3. Notice and attendees present in the meeting
3. Approving the agenda for the meeting
4. Bylaws amendments
     4.1. Amendment to bylaws section 4.3 on Board Terms
     4.2. Amendment to Section 10.5 Voting in General Meetings
     4.3. Finnish translation of the bylaws
5. Mandatory tasks of the annual general meeting
     5.1. Appointment of auditors
     5.2. Presentation and approval of financial reports and relief of responsibility
     5.3. Compensation for Board members and auditors
     5.4. Presentation of the 2024 annual report and performance evaluation
     5.5. Presentation of 2025 work plan and budget
     5.6. Membership fees
6. Activity updates 2025: the MyData Awards, Declaration Update, and Conference
7. Sustaining MyData Global
8. Any other business
9. Closing the meeting

Practicalities

Online participation: The password to join the Zoom call and voting codes will be sent to all members in good standing as of 09 April 205 before the meeting.

General best practices:

  • Please keep your microphone muted by default to avoid potential sound issues.
  • The meeting is moderated by the Chair.
  • If you’d like to make a comment or proposal, please indicate this by raising your hand in Zoom
  • NB. If you are dialled into the meeting using a phone number, you will not be able to raise your hand or participate in indicative voting. 

More discussions on the agenda take place in our Slack (join here), at the #general-meeting channel. Welcome!