General Meeting

 

Spring General Meeting 6 May 2021

MyData Global – Spring General Meeting 2021 will be held online on 6 May 2021 at 13.30 UTC.

Time: May 6, 2021, at 13.30 UTC. 

Online meeting: The general meetings are held ‘online first’ in Zoom.

No registration: No prior registration is needed. The link and password to join the Zoom call will be sent to all members before the meeting.

Bylaws and voting and elections regulations: The meeting is organised according to the association bylaws and the approved process for voting and elections is defined in the Voting and Elections Regulations. The voting codes will be sent to those members who are in good standing 30 days before the general meeting.

Agenda and materials: The agenda of the meeting consists of the points mandated by bylaws Section 10.4 “Agenda for General Meetings”, possible proposed amendments to bylaws and other issues that members want to raise to be discussed.

The detailed agenda and all materials for the meeting are can be found here: mydata-global.org/spring2021-general-meeting

The links below are pointing to the sections of the agenda document.

1. Opening the general meeting

2. Calling the meeting to order

3. Approving the agenda for the meeting

4. SGM Approving the financial statement and relief of responsibility

5. SGM Mandates from previous general meetings

5.1 Approval of the revised strategy

6. SGM Bylaws amendments

7. SGM Internal Regulations

7.1 Internal regulation: Association’s Voting and Elections Regulations

7.2 Internal regulation: Local Hubs

7.3 Internal regulation: Thematic Groups

7.4 Internal regulation: Brand Regulation of MyData Global

8. Other discussion matters

9. Closing the meeting

Appendices:

APPENDIX 01 – List of Attendees

APPENDIX 02 – Current Version of the Bylaws 
https://github.com/mydataglobal/bylaws

APPENDIX 03 – Annual Report 2020 by the Board
Annual report 2020 (presentation)

APPENDIX 04 – Performance Report 2020
Performance audit 2020

APPENDIX 05 – Financial statements 2020
Financial statement (Finnish & English)
Financial statement specifications (Finnish & English)

APPENDIX 06 – Statement of the auditor
Statement of the auditor (Finnish & English)

APPENDIX 07 – Internal regulation: Association’s Voting and Elections Regulations
The proposed version of the Voting and Elections Regulations approved by the spring general meeting 2021 are in the document http://bit.ly/mydata-voting-regulations

APPENDIX 08 – Internal regulation: Local Hubs
Proposed version https://mydata-global.org/hubs-regulation and the approved PDF Current approved https://mydata-global.org/hub-regulations-APPROVED (version 2020)

APPENDIX 09 – Internal regulation: Thematic Groups
Proposed version https://mydata-global.org/thematic-group-regulation and the approved PDF https://mydata-global.org/thematic-group-regulation-APPROVED (version 2020)

APPENDIX 10 – Internal regulation: Brand Regulation of MyData Global
Current Brand Regulation: https://mydata-global.org/branding-regulation
PDF: https://mydata-global.org/branding-regulation-approved

APPENDIX 11 – Strategy 2020-2022
Proposed version: http://bit.ly/mydata-strategy-revision-2021
Current approved strategy https://mydata.org/strategy and the approved PDF https://mydata-global.org/strategy-approved-june2020-pdf

Amendment suggestions:
If you would like to suggest changes to the strategy, Bylaws amendments, or internal regulations, please use the section “Amendment suggestions” at the end of each attached document and include your rationale for the suggestion. Please add your name to the suggestion so we can verify that the suggestions are coming from members of the association.

Any questions? If you have any questions, please don’t hesitate to contact the Board Chair Antti ‘Jogi’ Poikola (jogi[at]mydata.org) or Vice-Chair Kristina Yasuda (kristina[at]mydata.org). We encourage you to raise any concerns on Slack (join here) in the #general-meeting channel.

Practicalities

Online participation: The password to join the Zoom call and voting codes will be sent to all members before the meeting.

General best practices:

  • Please keep your microphone muted by default to avoid potential sound issues.
  • The meeting is moderated by the Chair.
  • If you’d like to make a comment or proposal, please indicate this by raising your hand in Zoom
  • NB. If you are dialled into the meeting using a phone number, you will not be able to raise your hand or participate in indicative voting.