General Meeting

Welcome to the MyData Global 2019 autum general meeting –
held in Athens and online
on 13-15 November 2019
at 3pm – 5pm EET.

One of the most important things that happens during the autumn general meeting is the election for the association’s board of directors and steering group. The candidates for these positions can be found in the deck below.

Agenda

Detailed agenda

The agenda of the meeting consists of the points mandated by MyData Global bylaws Section 10.4 “Agenda for General Meetings”. Such as proposed amendments to bylaws and internal regulations, and other selected issues that members want to raise to be discussed. The full agenda of the meeting can be found here: https://mydata-global.org/autumn2019-gm-agenda

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During the Autumn General Meeting a new Board of Directors and a new Steering Group will be elected for the term starting Jan 1st 2020. These two leadership bodies have distinct roles defined in the association bylaws.

Read more: https://mydata.org/elections/

Discussion regarding the general meeting: Slack in the #general-meeting channel.

Practicalities

Registration: Please note that no registration is needed. Voting codes will be sent to all members before the start of the meeting on Nov 15th!

Agenda: The agenda and materials can be found in the detailed agenda published soon and on the website: https://mydata.org/general-meeting

Remote participation: The meeting will take place via Zoom ID: 9554413568

Please download Zoom to participate in the meeting remotely.

General best practices:

  • Please keep your microphone muted by default to avoid potential sound issues.
  • The meeting is moderated by the Chair.
  • If you’d like to make a comment or proposal, please indicate this by raising your hand in Zoom
  • NB. If you are dialled into the meeting using a phone number, you will not be able to raise your hand or participate in indicative voting. 

Questions and notes

If you have any questions, please don’t hesitate to contact the board or the staff. We encourage you to raise any concerns on Slack in the #general-meeting channel or by email hello@mydata.org

The official invitation to the autumn general meeting was sent to all members on 16 October 2019 and is copied below.

Dear MyData Global member,
 
Welcome to the MyData Global autumn general meeting held online and in Athens, Greece, at 15:00-17:00 EEST on 15 November!
 
You have received this invitation as an individual/the representative of your organisation, a member of MyData Global. As such, you are eligible to vote in the leadership election (board and steering group) that takes place in the meeting. Before the election period starts, you will receive an email containing a voting code you must use in the online election for your vote to count. So keep an eye out for a message from us! In the meantime, make sure you get to know the candidates for the leadership team here: https://mydata.org/general-meeting/
 
The agenda followed at general meetings is compiled by the board. Any motions for decision or discussion in a general meeting by the membership are to be submitted fourteen (14) days prior to the meeting, at the latest on 1 November 2019. The agenda will be published here: https://mydata.org/general-meeting/
 

At minimum, the following points shall be addressed at the autumn general meeting:

  • Deciding on the number of Board members for the next term
  • Elections for the Board of Directors
  • Choosing one (1) auditor for the Association and, if the auditor is not a registered accountancy firm, one (1) deputy auditor for the next fiscal period
  • Deciding on the compensation for Board members and auditor(s)
  • Elections for four (4) members, two (2) from each membership class, to the Steering Group for the next fiscal period
  • Ratification of the business plan and budget of the Association for the next fiscal period.
  • Setting the membership fees for the Association for the next fiscal period
Further information on how to join the online meeting and other matters can be found here: https://mydata.org/general-meeting/
 
We look forward to an exciting autumn general meeting with you!
 
An addition to the invitation was sent to all members also on 16 October 2019.
 
We accidentally left off the mention of a bylaws amendment that’s on the agenda for the AGM on 15 Nov.  The amendment proposed by the board is to section 10.5 of our bylaws. Decisions for amendments to our bylaws require at least three quarters (¾) of votes cast in favour in a general meeting to pass.
 
Current text:

“In the Association’s meetings each individual member has one (1) vote and organisational member has five (5) votes. The goal of the Association is equal voting power between two membership classes (individual members and organisational members). Should the ratio between individual members and organisational members change, the Association will take steps to update these bylaws to reflect the then current ratio. The evaluation is conducted yearly and considered in each autumn general meeting.

Election and voting procedures are defined in detail in the Association’s Voting and Elections Regulations.”
 
Suggested amended text:

“In the Association’s meetings each individual member has one (1) vote and organisational member has five (5) votes. The goal of the Association is equal voting power between two membership classes (individual members and organisational members). Should the ratio between individual members and organisational members change, the Association will take steps to update these bylaws to reflect the then current ratio. The evaluation is conducted yearly and considered in each spring general meeting.

Election and voting procedures are defined in detail in the Association’s Voting and Elections Regulations.”
 
The full draft agenda for the meeting can be found here: https://mydata-global.org/autumn2019-gm-agenda
 
And while I have you, please note attached a PDF version of the leadership team candidates deck as well as the Slack channel #leadership-elections, where you’re encouraged to ask follow-up questions from the candidates and get to know them a little before casting your votes. (If you’re not on Slack yet, you can join here: mydata.org/slack)