General Meeting

MyData Global – Spring General Meeting 2020
held online
16 June 2020

Invitation

Time: June 16th 8am-10am CEST (see your timezone here).

Online meeting: The general meetings will be ‘online first’ (Zoom call). All members will receive the participation link by email on June 2nd, 2020. For the minutes the official physical location of the meeting is the MyData Global office at Lapinlahdenkatu 16, 00180 Helsinki.

No registration: No prior registration is needed. The password to join the Zoom call and voting codes will be sent to all members before the meeting.

Bylaws and voting and elections regulations: The meeting is organised according to the association bylaws and the approved process for voting and elections is defined in the Voting and Elections Regulations.

Agenda and materials: The agenda of the meeting consists of the points mandated by bylaws Section 10.4 “Agenda for General Meetings”, possible proposed amendments to bylaws and other issues that members want to raise to be discussed. In addition, the agenda covers decisions deferred from Autumn General Meeting and new issues (changes to annual plans due to COVID19).

The detailed agenda and all materials for the meeting are published 14 days prior to the meeting June 2nd, 2020 at: https://mydata.org/general-meeting

The agenda will include at least the following items:

  • The annual report by the Board, the financial audit, and the statement of the accountants shall be presented
  • The financial statement of the preceding year of activity is approved and the Board and others accountable for that fiscal period are relieved of responsibility
  • The performance report as prepared by the Steering Group.
  • Bylaws amendment proposals
  • Internal regulations approval
  • Ratification of updated budget and annual plan for 2020 (changes due to COVID-19)
  • Strategy approval
  • Other issues (to be brought up at least 14 days before the meeting)

The draft agenda is being developed at: https://mydata-global.org/spring2020-gm-agenda

Questions? If you have any questions, please don’t hesitate to contact the board Chair Sarah Medjek (sarah[at]mydata.org) or Vice Chair Antti ‘Jogi’ Poikola (jogi[at]mydata.org). We encourage you to raise any concerns on Slack (join here) in the #general-meeting channel.

Agenda and materials

The detailed agenda and all materials for the meeting are published here 14 days prior to the meeting on June 2nd, 2020. The draft version of the agenda is being developed openly at: https://mydata-global.org/spring2020-gm-agenda

General meeting materials

Note, the links below lead to DRAFT documents which will be finalised by June 2nd 2020

Additional materials for the auditors

General meeting minutes

Board minutes
Grant contracts
  • Sitra Miracle project contract

Practicalities

Online participation: The password to join the Zoom call and voting codes will be sent to all members before the meeting.

General best practices:

  • Please keep your microphone muted by default to avoid potential sound issues.
  • The meeting is moderated by the Chair.
  • If you’d like to make a comment or proposal, please indicate this by raising your hand in Zoom
  • NB. If you are dialled into the meeting using a phone number, you will not be able to raise your hand or participate in indicative voting.